Services Contract Award Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) OFFICIAL NAME AND ADDRESS OF THE CONTRACTING AUTHORITY Official name: Samantha Ellis, Postal Address: Central Procurement Group, C2 West, DVLA, Longview Road, Morriston, Town: Swansea, Telephone: 01792 782862, E-mail: samantha.ellis@dvla.gsi.gov.uk, Contact Point(s): , For the attention of: , Postal Code: SA6 7JL, Country: UNITED KINGDOM, Fax: 01792 783435, General address of the contracting authority (URL): , Address of the Buyer Profile (URL):
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITES Other
If 'other' please specify Central Goverment
I.2.1) MAIN ACTIVITY OR ACTIVITIES
General Public Services
If 'other' please specify
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1)TYPE OF CONTRACT Services
II.1.1) TITLE ATTRIBUTED TO THE CONTRACT BY THE CONTRACTING AUTHORITY UK-Swansea: Maintenance & Repair of OSG Mailing Equipment
II.1.2) Service category Number 1.
II.1.2.1) In case of contract for service categories 17 to 27 (see Annex B), do you agree to the publication of this notice?
II.1.2.2) Main place of performance DVLA Output Facility, Longview Road, Morriston, Swansea, SA6 7JL. DVLA Output Facility, Ty Felin, Felinfach, Fforestfach, Swansea, SA5 4AW.
II.1.2.3) NUTS Code
II.1.3) The notice involves (if applicable)
II.1.4) Short description of the contract or purchase(s) Output Services Group (OSG) is a vital operational unit within the Driver and Vehicle Licensing Agency (DVLA). OSG is responsible for the processing and despatch of the DVLA's outgoing mail, which is in excess of 110million items per year, from its two production sites in Swansea. The mail is despatched on a variety of mailing systems, which are listed below. Bowe 153 cross fold, Smart Tacho Mini Mailer, Bowe 151 Turbo Plus, Bowe One ADF Platform, Solo Guillotines & Mergers, Bowe Marathon Mailer, Bowe Plastic Card Systems, Bowe Quattro Mailer, GUK Folder, Bowe 151 Turbo, MB Folder, Bowe Premium Mailers. Suppliers are invited to propose a solution for the maintenance and support of all OSG equipment, to ensure that agreed performance and serviceability levels are met. The supplier shall arrange to have sufficient engineer cover permanently on site Sunday 22.00hrs -Friday 22.00hrs (24hrs X 5); (except public and Bank Holidays) to meet the expected performance and serviceability requirement and to provide a breakdown repair service to the OSG equipment. Routine preventative maintenance will be undertaken on a structured day shift and at weekends. Maintenance and repairs need to include all parts of the machine, and shall include such adjustments and cleaning of equipment as specified by DVLA. In addition, the supplier shall carry out such operator duties specified in the manufacturer's handbook, as required by the DVLA. All work must be carried out in a competent and professional manner with a high quality of workmanship and conform to health and safety standards, including the annual testing of machines in accordance with the Electricity at Work Regulations 1989, which came into force on 1 April 1990. The supplier must ensure that the engineers engaged to carry out these duties are qualified and trained in the use and service of all the listed equipment. The supplier will be required to replace damaged and worn parts as necessary with no additional cost. Repair and maintenance services.
II.1.5) Common Procurement Vocabulary (CPV)
Main Object: 50000000.
II.1.6) Contract covered by the Government Procurement Agreement(GPA)? Yes
II.2.1) Total final value of contract(s)
Value 4232950
OR Lowest Offer
AND Highest Offer to be taken into consideration
Currency GBP
Including VAT No
If yes, specify VAT rate(%)
IV.1) TYPE OF PROCEDURE Restricted
IV.1.1) Justification for the choice of negotiated procedure without prior call for competition
In order to benefit from the time-limit referred to above, in addition to the box(es) to be ticked above, please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the Official Journal of the European Union is lawful, by stating any case the relevant facts and, as appropriate, the conclusions of law in accordance with the Articles in Directive 2004/18/EC (500 words maximum).
IV.2) AWARD CRITERIA B) The most economically advantageous tender in terms of:
B1) the criteria as stated below:
1) Evidence to Support Mandatory Requirements. Weighting: 75%.
2) Evidence to Support Desirable Requirements. Weighting: 2%.
3) Cost. Weighting: 23%.
In descending order of priority: No.
IV.2.2) An electronic auction has been used No
IV.3) Administrative Information
VI.3.1) File reference number attributed by the contracting authority (if applicable) Contract No. PS/09/86 (Please quote in all correspondence). This contract will be tendered online using the Select and Vault e-tendering service of BiP Ltd. In the first instance suppliers will be asked to register their expressions of interest on www.delta-ets.com,, completing and then submitting their Select company profile for publication to the system. Once you have completed this company profile. In full, please submit using the following response number: R-12416-2312 by 19.10.2009 (17:30). Suppliers who have been successful from the pre-qualification stage will then be invited to tender, via Vault. To access the ITT documentation, you must log back into Delta-ets and then click on the Vault tab, you will then automatically view the tender title, click on this link and you will be taken to the tender documents. Please check that you are able to access these online ITT documents, if you are experiencing problems, then please contact the Delta helpdesk at helpdesk@delta-ets.com or call +44 8452707050 for further assistance. If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-ets homepage. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. If you are uploading Multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar. Please keep this Username and Password secure, and do not pass it to any third parties.
IV.3.2) Previous publication concerning the same contract Yes
IV.3.2.1) Other previous publications
Notice number in OJ:
Of
Contract Notice
Notice number in OJ: 09/S 182- 262262/EN
Of 22/09/2009
Notice number in OJ:
Of
Notice number in OJ:
Of
| SECTION V: AWARD OF CONTRACT |
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V.1) AWARD AND CONTRACT VALUE CONTRACT NO: 1
TITLE
V.1) DATE OF CONTRACT AWARD: 12/03/2010
V.2) NUMBER OF OFFERS RECEIVED: 3
V.3) Name and address of economic operator to whom the contract has been awarded
Official name: Bowe Systec (UK) Ltd, Postal Address: Bowe House, Sterling Centre, Eastern Road, Town: Bracknell, Telephone: , E-Mail: , For the attention of: , Postal code: RG12 2PW, Country: UNITED KINGDOM, Fax: , Internet address (URL):
V.4) Information on value of contract
V.4.1) Initial estimated total value of the contract:
, currency: , Including VAT: Rate: %
V.4.2) Total final value of the contract:
Value:4232950
OR Lowest offer:
/ highest offer:
Currency:GBP
Including VAT: NO Rate: %
V.4.3) Annual or monthly value
Number of years OR Number of Months
V.5.1) Is the contract likely to be sub-contracted?NO
If yes, state value or proportion of the contract likely to be sub-contracted to third parties
Value (excluding VAT):
Currency:
Proportion (percentage):
Not known:NO
V.5.2) Short description of the value/proportion of the contract to be sub-contracted:
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS? No
If yes, reference to project(s) and/or programme(s):
VI.2) ADDITIONAL INFORMATION (if applicable) GO reference: GO 10041929
VI.3.1) Body responsible for appeal procedures (if applicable)
Body responsible for mediation procedures (if applicable)
VI.3.2) Lodging of appeals (please fill heading VI.3.2 OR, if need be, heading VI.3.3)
VI.3.3) Service from which information about the lodging of appeals may be obtained
VI.4) DATE OF DISPATCH OF THIS NOTICE 19/04/2010
END OF NOTICE
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